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Outing Leader Packet Contents

At least 3 months in advance of an outing.  The Outdoor/Activities Subcommittee Chair prepares an Outing Leader Packet for the given outing.  This packet introduces the Outing Leader to the committee support people, lays out the organizational responsibilities of the outing leader, and provides the Outing Leader with any legacy information the troop has for the particular outing.

Outside

• Report Type Folder (We usually get them at Office Depot or any office supply store)

• Folder Labels

  • Usually we prep all of the folders in September

  • We use a computer sheet of address labels for the front cover labels... a sharpie works fine too!

  • File with folder labels

    • 10 Per Page Labels (Word Document, Acrobat File)

    • 14 Per Page Labels (Word Document, Acrobat File)

Inside

• Business Card with Outing Leader Support Team Contact Information (Word Document)

• Outing Leader Packet Table of Contents (Word Document, Acrobat-pdf File)

• Outing Leader Support Team Chart (Excel File, Acrobat-pdf file, image-jpg file)

• Troop Outings Process Diagram (Excel File, Acrobat-pdf file, image-jpg file)

• Outing Leader Guide to Outing Support Team (Word Document, Acrobat-pdf file)

• Default Packing List for the Outing

  • This will vary depending on the outing

  • We keep our packing lists online at Docs->Outings->Packing

• Blank or Draft Permission Slip for the Outing

  • The Permission Slip Coordinator may make up drafts for the entire year in advance

  • Otherwise just include a blank Permission Slip Template

  • We keep all of our Permission slips online at Docs->PermissionSlips

  • Talk to the Permission Slip Coordinator to make sure you include the right slips

• Flyers, maps, and web page from prior years for this type of outing

  • You should find this online at Adventures->Monthly Outings->Favorite Troop Activities

  • Or you can scan back through the calendar to get to a similar outing.

  • Either way talk to the Webmaster and the previous outing leader if possible

• Current Troop Attendance Form

  • Get this form from the Troop Documents File Box

  • If you need more, talk to the Troop Attendance Coordinator

• Blank Participant List

  • You should include a template with the names of all of our Scouts grouped by patrol

  • Start with the blank participant list and add Scout names from the Troopmaster Database

  • Blank Participant List (Excel File, Acrobat-pdf file)

• Troop 22 Emergency Plans (Word Document, Acrobat-pdf file)